By Deo Mwano ConsultancyOver the years, DMC has been deeply involved in numerous initiatives that bring together multiple stakeholders. We are often brought into these efforts as the glue, the bridge, and a strategic partner to help ensure the initiative’s success. Our role frequently includes conducting feasibility studies to understand how people feel about the experiences the initiative aims to improve. We’re also tasked with keeping diverse stakeholders energized and engaged by managing communication and coordinating representation to ensure everyone feels included and values the effort. In some cases, we’re hired to advise on how resources should be allocated to address specific needs or gaps identified throughout the process.We’ve learned that for these efforts to succeed, several critical elements must be in place. We've also seen many promising initiatives stall or fail—not due to a lack of passion, but because of gaps in execution.These collaborations are typically driven by aspirational goals—goals that unite people and inspire collective action. We’ve had the privilege of contributing to cross-sector initiatives in healthcare, education, substance use disorder, workforce development, economic development, housing and transportation, civility, and broader social impact.To ensure the success of multi-stakeholder initiatives, the following components are essential:Clear communicationStrong alignmentFull transparencyManageable goals and milestonesFair distribution of resourcesIn this article, we focus on communication and transparency—two foundational pillars we believe are crucial for any collaborative effort. We will explore the remaining areas in future issues.Communication: The Lifeline of CollaborationEffective communication is the heartbeat of any successful initiative. There must be clear roles assigned for who is responsible for regularly communicating updates, decisions, and changes. Communication should be proactive, not reactive.This means:Establishing a consistent rhythm of updatesUsing multiple channels (email, messaging groups, video updates, live meetings)Encouraging feedback and dialogueTailoring messages to how updates may impact different stakeholdersAssuming that everyone is automatically informed leads to confusion and disengagement. Leaders must over-communicate rather than under-communicate, providing both context and clarity behind decisions. Communication needs to include not just the “what,” but the “why.”It’s essential that leaders allocate the necessary resources to support robust communication. This could mean staffing communication leads, developing toolkits, or investing in platforms that enable easy sharing and feedback.Transparency: Building Trust and Preventing FracturesTransparency is the foundation of trust in multi-stakeholder initiatives. When leaders are open about challenges, shifts in scope, and the reasons behind tough decisions, stakeholders are more likely to stay committed and solution-focused.Lack of transparency often leads to speculation, mistrust, and disengagement. Even well-intentioned withholding of information—perhaps to avoid panic or while seeking solutions—can backfire if stakeholders later feel blindsided or excluded.Transparency is especially vital when resources are involved. Some initiatives are funded through public grants or private foundations. Shifts in funding—whether reductions or reallocations—can have significant impacts on partner organizations that have structured their operations around those commitments.Being honest about changes, as early as possible, is key to maintaining credibility and goodwill. Stakeholders need time to adjust. Transparency doesn’t mean you must share every detail immediately, but it does mean being accountable and open about the realities of what’s happening.Final ThoughtsIt is the responsibility of initiative leaders to champion both effective communication and transparent leadership. Without these, initiatives risk losing momentum and stakeholder confidence. In time, cynicism can take root—diminishing the impact of even the most well-meaning efforts.As we continue working across sectors and communities, DMC remains committed to fostering partnerships rooted in trust, clarity, and collaboration.
The DMC Community Transformation Team brings over 25 years of combined experience, collaborating with nonprofits, cities and towns, grant makers, and other nonprofits to make a positive impact. DMC has successfully created programs and campaigns that bridge diverse communities, addressing root causes of problems and facilitating sustainable solutions.
